Can Payslips Be Reissued?

Can Payslips Be Reissued? | Replacement & Old Payslips Explained | Payslips Online 18 Aug 2025

Yes, payslips can be reissued — but the process depends on your employer, payroll system, and how long ago the original was issued. By UK law, employers must provide employees with a payslip each time they are paid, but reissuing old payslips is not always straightforward. Many employers only keep records for a limited time, and HMRC does not directly provide payslip copies.

If you’ve lost your payslips or need replacement documents, services like Payslips Online can help you get professionally recreated payslips that mirror HMRC-compliant formats, either by email (PDF) or printed copies.

Can You Reissue a Payslip?

Employers can reissue a payslip if they still hold payroll records for the pay period in question. Many businesses keep digital or paper records for at least three years, and larger companies may store them for longer.

Ask your HR or payroll department first if you need a reissued copy.
Be aware that some employers charge an administration fee for reissuing old documents.
If your employer has gone out of business or cannot help, you can order a replacement payslip from Payslips Online.

Is There a Way to Get Old Payslips?

Yes, but options depend on your situation:

From your employer – If still trading, they should provide copies of old payslips.
From payroll software – Many businesses now use digital payslip systems where employees can log in and download historical records.
From replacement providers – If your employer cannot help, Payslips Online can create replacement payslips for any tax year. These look identical to employer-issued documents and are accepted for proof of income.

Can I Ask for Old Payslips?

Absolutely. You have the right to request old payslips from your employer. They may require written confirmation of the periods you need.

However, many employers only keep payslip records for three to six years due to data retention policies. If you need payslips beyond that, you may need to request replacement documents.

With Payslips Online, you can order payslips going back several years — ideal for visa applications, mortgages, loans, or legal matters.

Can I Get My Payslips from HMRC?

No. HMRC does not issue or reissue payslips. They only receive PAYE and tax data from employers — not the actual payslip document you received.

What HMRC can provide:

A tax year overview showing total income and deductions.
A P60 (end-of-year tax summary) or P45 (when leaving an employer), but only if your employer has filed the data.

If you need payslips for specific months, HMRC cannot provide them. Instead, you must go to your employer or use a replacement payslip service like Payslips Online.

Can an Employer Change Your Payslip?

An employer can issue a corrected payslip if an error occurred — for example, a tax code mistake, missing overtime, or an incorrect deduction. However, they cannot alter a payslip after it has been officially issued unless it’s to rectify an error.

Employers must:

Provide corrected payslips promptly if mistakes are found.
Keep accurate payroll records as required by UK law.
Ensure changes comply with HMRC reporting rules.

If you need a corrected or replacement payslip, and your employer cannot assist, Payslips Online provides compliant duplicates that reflect the corrected details.

Why Choose Payslips Online for Replacement Payslips?

Fast Delivery – Get PDF copies by email in as little as 30 minutes.
Accurate & HMRC-Compliant – Uses UK tax tables and payroll formats.
Old Payslips Covered – Order replacement payslips going back several years.
Secure & Confidential – Data protected with SSL encryption.
Accepted Nationwide – Used for visa applications, loan approvals, rental checks, and proof of income.

✅ In summary: Payslips can be reissued, but HMRC cannot provide them. Employers may provide old copies, but if they can’t, Payslips Online offers a trusted replacement payslip service that ensures you always have the documents you need.