Replacement Payslips UK | How to Get Old or Lost Payslips Online 03 Mar 2025

How to Get Replacement Payslips in the UK

Losing a payslip happens more often than you think — whether it’s misplaced in a house move, accidentally shredded, or simply never received. Payslips are important documents that prove your income, help with mortgage or loan applications, and provide a record for your tax purposes.

If you’re wondering how to get replacement payslips, the process can vary depending on your employer and the systems they use. In this guide, we’ll cover the most common ways to get copies of your payslips in the UK and answer some frequently asked questions.

Can I Get a Copy of My Payslips Online?

Yes — in many cases you can.
Most modern employers use online payroll systems, allowing employees to log in and view or download payslips directly from a secure portal. If your employer uses an online payroll provider, you can simply log in with your employee credentials and access your payslips at any time.

If you no longer have access to your employer’s system — for example, if you’ve left the job — you won’t be able to log in. That’s where services like Payslips Online can help by providing replacement payslips for records, proof of earnings, and application requirements.

Can I Access Payslips Through HMRC?

No — HMRC does not store or provide your actual payslips.
While HMRC can give you a record of your income and tax paid via your Personal Tax Account, this is not the same as a payslip. A payslip includes details such as gross pay, deductions, and net pay for each pay period — information HMRC doesn’t issue in payslip format.

If you need a physical or digital payslip, you must request it from your employer, payroll department, or use a replacement payslip provider like Payslips Online.

How to Get Copies of Old Payslips in the UK

If you need old payslips (for example, from several years ago), here are your main options:

1. Contact Your Employer
   UK employers are legally required to keep pay records for at least 3 years. Contact your payroll or HR department and request copies.

2. Check Your Email or Payroll Portal
   If your employer uses e-payslips, search your email history or log in to your payroll portal.

3. Use a Replacement Payslip Service
   If your employer can’t provide them — or you need them urgently — Payslips Online can create accurate, professional replacement payslips for your records.

How Can I Download My Payslips?

If your payslips are available online via your employer’s payroll portal:

• Log in with your employee details.

• Select the payslip date you need.

• Choose Download or Print.

If you no longer have portal access, a replacement service is the fastest way to get them in a downloadable or printable format.

Can I Request Paper Payslips?

Yes — although many UK employers have moved to electronic payslips, you can still request paper copies.
Simply ask your HR or payroll department to send them by post. If that’s not possible, Payslips Online can provide printed payslips delivered directly to your address.

The Fastest Way to Get Replacement Payslips

Whether you’ve lost a payslip, need old records, or simply prefer a paper copy, Payslips Online offers a fast, secure, and discreet way to get professional replacement payslips in the UK. You can choose from:

• Digital payslips (PDF format)

• Printed payslips posted to your home

• Payslips for multiple pay periods

With same-day processing and nationwide delivery, you can get the documents you need without the delay of chasing past employers.

Final Thoughts

Payslips are a key part of your financial records, but losing them doesn’t have to be a problem. Whether you can retrieve them from your employer or need to order professional replacements, you have options.

If you need them quickly, securely, and in a professional format, visit Payslips Online to order replacement payslips today.